| Responsibility of Information Technology: Two employees from each campus are assigned the responsibility of ensuring the completeness of the backup process each day, reporting any failures and taking appropriate action to correct any problems. One will have the primary responsibility of performing this function on a daily basis and the other will complete the operation in the absence of the primary.
One complete backup excluding the system drive will be captured after close of business on Friday followed by four incremental backups after close of business Monday through Thursday. Systems drives will be copied to tape when a server is installed and/or patches are applied. Full backups are completed on the email servers and clinical medical servers each night.
Information Technology personnel transport on a weekly basis the backup tapes to the other campus for safekeeping. OSU CHS tapes are housed on the OSU Tulsa campus in the server room. OSU Tulsa tapes are housed on the OSU CHS campus in the server room. The first complete backup of each month is kept for one year. The remaining incremental tapes are reused every 90 days. Full backup tapes are reused every 32 days. A paper log will be kept stating which tape(s) are pulled noting the tape name, serial number and date.
A list of devices and drives can be found in the Information Technology Operating Manual under Backup Schedule.
Responsibility of User: The user is responsible for maintaining copies of data stored on users’ computers. In the event that a data file needs to be restored the user must call or email the help line with the request. The restoration of the file(s) will be completed within a 24-hour time frame.
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